Convention Information
Location:
Oregon AFSCME’s 2025 Biennial Convention will be held at the Riverhouse Lodge & Convention Center located at 3075 N. Hwy 97 Bend, OR 97703. Convention convenes on Friday, May 2nd at 6:00 p.m.
Convention registration will begin on Friday, May 2nd from Noon until 5:30 p.m. and will continue on Saturday, May 3rd from 7:30 a.m. until 9:30 a.m. Registration will end promptly at 9:30 a.m.
Convention Landing Page:
The Convention landing page contains all pertinent convention information. Delegates will have access to electronic versions of all Convention documents, including Convention Amendments and Resolutions. Please bring your personal laptops/notebooks to the convention to be able to access up-to-date information as it becomes available. The link to the landing page will be available on our website.
Election of Delegates and Alternates:
All delegates and alternates to the Oregon AFSCME Biennial Convention must be elected from locals in accordance with the Elections Code of the AFSCME International Constitution, Appendix D. The names of such delegates shall be certified by the President and Secretary of each local union to the Council 75 Secretary, who shall submit such certificates to the Credentials Committee.
Credentials:
The original green or blue copy of the credentials bearing the signatures of both the local President and local Secretary must be returned to the AFSCME Council 75 Portland office no later than March 15, 2025. Please use the enclosed self-addressed, postage-paid envelope to return your credentials to the Portland AFSCME office. Make sure to make a copy for your local, and each delegate.
Please note there is a separate Alternate Credential sheet. Please list all alternates from your local on this sheet and mail to the AFSCME Council 75 office with your credentials. You cannot elect more alternates than you have delegates. Signatures of both the President and Secretary of the local are required on this form as well.
You will find information about your Sector and Regional District on the Convention Call. You will need to fill in this information on the Official Credential form.
The deadline for any credential status changes is May 3rd, 2025 at 9:30 a.m. at the convention registration desk.
Registration Fees for Delegates and Alternates:
If your local’s payment is received prior to the March 15th deadline, the fee is $175.00 each for both delegates and alternates. If your payment is received after the March 15th deadline, the fee increases to $200.00 each for both delegates and alternates. ALL FEES ARE NON-REFUNDABLE. Fees can be paid by check made out to Oregon AFSCME.
Guest Meal Fee:
A Guest Meal Form must be filled out in advance by each delegate, alternate or staff person for guests that will be accompanying them to the meals provided at convention. Request the form at convention email The form must be returned to the AFSCME Portland office no later than March 15, 2025. There is a $100.00 guest meal charge which covers the two dinners provided at the convention. The fee cannot be pro-rated among meals. Children 12 and under will eat for free. ALL FEES ARE NON-REFUNDABLE.
Size of Delegation and Voting Strength:
The voting strength and the number of delegates for your local is determined in accordance with Article IV, Sections 5 and 6 of the Oregon AFSCME Council 75 Constitution. Be sure to familiarize yourself with Article IV, Sections 18 through 25 of the Constitution.
In order to petition a change to your Regional District designation, you must submit a letter, in writing, to the Council 75 Secretary, at 1400 Tandem Avenue NE, Salem, OR 97301. This letter must be postmarked by April 1, 2025 which is at least 30 days prior to the opening of the convention.
Resolutions and Constitutional Amendments:
Article IV, Section 14 of the Council 75 Constitution requires that all resolutions, including proposed constitutional amendments, be certified by both the Local President and Secretary, and mailed to the AFSCME Council 75 Portland office at 525 NE Oregon St Suite 500 Portland, OR 97232. They must be postmarked by March 3, 2025 which is at least 60 days prior to the opening of the Convention. Constitutional Amendments and Resolutions submitted after the March 3, 2025 deadline must receive the consent of a 2/3 majority of the delegates before they may be accepted.
All constitutional amendments and resolutions must be accompanied by an impact statement of 200 words or less. Such statements shall include rationale and financial impact to the Council.
Constitutional amendments and resolutions are available on the convention website. Review them carefully as you will be voting on these during the convention.
Election of Officers:
Council 75 executive director, statewide officers, and trustees are nominated on Friday, May 2nd with the election held on Saturday, May 3rd. Regional District Vice Presidents, Workplace Sector Vice Presidents and Council 75 Executive Board members are elected on Sunday, May 4th. Election details will be available on our website.
Special Fliers/Handouts:
Council 75 will not be responsible for making or paying for copies of special fliers or handouts distributed by locals or individuals. Be prepared to submit 200 copies to the Sergeant-at-Arms for distribution of these special fliers or handouts to delegates. Please note that the convention rules state that materials must be pre-authorized in advance of distribution by the chair of the Convention Committee.
Hotel Reservations:
We have a block of rooms reserved at the Riverhouse Lodge in Bend. Locals are responsible for making and paying for their own room reservations and reservations must be made directly with the hotel. You can make your reservation(s) by contacting the hotel at (541) 389-3111 and indicate that you are with the AFSCME group. Reservations must be guaranteed with a credit card or an advance deposit. The cut-off date for hotel reservations is April 1, 2025. After this date reservations will be taken on a space-available basis. If you are in need of an ADA accessible room, please let the hotel know when you make your hotel reservations. Hotel check-in time is at 4:00 p.m. and check-out time is 11:00 a.m.
Convention Committees:
If any delegates from your local are interested in volunteering to be on a convention committee, please fill out the enclosed form and return it with your credentials by March 15, 2025. Please note that if a delegate serves on the Credentials Committee or Elections Committee, they are not eligible to place their name into nomination for any Council 75 elected position, including an Executive Board position.
Memorial:
We will be recognizing our members who have passed away since our last convention in April of 2023. We are asking locals to submit the names of their members they would like acknowledged during the memorial presentation. All names must be submitted to convention@oregonafscme.org by April 1, 2025.
Travel Fund:
The Oregon AFSCME Executive Board has approved the 2025 Oregon AFSCME Biennial Convention as a Travel Fund eligible event. The maximum reimbursement is $1,107.34 for one participant per local. The Travel Fund Policy and its procedures may be found in Section VII C. of the Council Policy Manual. Travel Fund reimbursement forms are available on the Council 75 website and will also be available at convention.
Convention Meals for Delegates:
The daily per diem rate for Bend is $86 for meals and incidentals. No reimbursement will be allowed from the Council 75 Travel Fund for meals provided during the convention (dinner on Friday evening, May 2nd and dinner on Saturday evening, May 3rd).
All other meals are “on your own” and are eligible for reimbursement from the Council 75 Travel Fund for one delegate per local.
Childcare:
If delegates and/or alternates are in need of child care during the hours the convention is in session, please contact Convention@oregonafscme.org by April 1, 2025 with your request, including number of children, age(s) and primary language spoken.
Language Interpretation:
Any requests for language interpretation during the Convention should be sent to convention@oregonafscme by March 15th, 2025. Please include your language preference, including sign language.
Questions:
If you have any questions or concerns, please email convention@oregonafscme.org.
*All information is accurate at time of publication and subject to change.